Creating invoices has traditionally been one of the most tedious parts of running a service business. You finish a job, sit down at the end of a long day, and try to remember every line item, material cost, and labor hour. With Varto's AI-powered invoicing, that entire process takes seconds instead of hours.
Getting Started with AI Invoicing
Open the Varto app and tap the invoice icon on your dashboard. You will see three input options: voice, text, and camera. Each one feeds into the same AI engine that understands how service professionals describe their work, so you can use whichever method feels most natural in the moment.
Option 1: Voice Input
Tap the microphone icon and simply describe the work you did. For example, say something like "Two hours of lawn mowing and edging at 123 Oak Street, plus a bag of fertilizer for fifteen dollars." Varto's AI will parse your description, break it into individual line items, apply your default hourly rate or find the rate in one of your services, and generate a complete invoice. Review the result, make any adjustments, and hit send.
Option 2: Text Input
Prefer typing? Tap the text field and type a quick summary of the job. The AI handles abbreviations, shorthand, and casual language. You can type "3 hrs drywall repair, 2 sheets drywall $24 ea, joint compound $12" and the system will produce a neatly formatted invoice with calculated totals.
Option 3: Photo of a Handwritten Note
Many service providers jot down job details on a notepad or receipt while on site. Snap a photo of that handwritten note using your phone camera. Varto's AI uses optical character recognition combined with natural language understanding to extract line items, quantities, and prices from your handwriting. It works with most handwriting styles, though printing clearly will improve accuracy.
Reviewing and Sending Your Invoice
After the AI generates your invoice, you land on a review screen where you can edit any line item, adjust quantities or prices, add a discount, or include a note to the client. Once you are satisfied, tap send and choose to deliver the invoice via text message, email, or a shareable link. Your client receives a professional, branded document they can view on any device.
Tips for Best Results
Be specific when describing materials and quantities so the AI can itemize accurately. Set up your default labor rate, any services, and payment methods in settings so every invoice is consistent. Review the first few invoices carefully to learn how the AI interprets your input style — after a handful of uses, the process becomes second nature.
AI invoicing is not just about speed. It ensures every invoice looks professional with your own branding, nothing gets forgotten, and you get paid faster. Try it on your next job and see the difference for yourself.
If you have any questions you can use our convenient help button to contact support or simply email us at suppor@varto.business